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Responsibilities
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- Assist Supervisor and Directors in following up and provide quotation to customers/agent/representatives. This includes source for ocean freight, trucking, local charges, etc and input all the details and cost into Shippro. Work closely with Commercial team and Customer Service team to ensure the quotations are created and send to customer while ensure Customer Service team create booking for any firm shipment.
- Follow-up with Customers/Shipper/Forwarder/Agent representatives on all the outstanding quotation, shipment, inventory and payment.
- Update all the sales lead, enquiries, quotation and pending deals into Salesforce system. Keeping close track on the inventory and latest news on the market situation and report to management for analysis and proposal.
- Actively sourcing for suppliers for competitive rates in the market for office supplies including but not limited to shirts printing, files, brochures, bunting, corporate gifts, etc.
- Solely in-charge of Company social media such as updating latest directions, news, pictures, company activities, greetings, etc. Attend all the enquiries posted on social media such as websites, facebook, LinkedIn, Whatsapp, Newspaper, etc.
- Responsible for any corporate video shooting, photo shooting, creating e-mail banner/greetings and gatekeeper to all the company videos, photos, events details and information.
- Using independent judgement, determines what information requires immediate attention of the Supervisor and Director or other leadership team members, and delegates or refers other matters to various staff or departments.
- Involve in local and overseas event planning and co-ordination including but not limited to meetings, events hall booking, booth design, purchase corporate gifts, corporate badge, finalizing attendees list, logistics arrangements, accommodation, schedule for overseas meeting, airport transfer, corporate gifts, visa application, etc.
- Prepare and monitor any agreements or contract pertaining to events or exhibition.
- Handling and verify invoices and work closely with Account team in making sure all payments are followed through.
- Any ad-hoc duties as assigned by immediate Supervisor or Management team.
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Requirements
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- At least SPM or GCE ‘O’ Level qualifications
- Minimum 1 year of working experience in administrative and marketing field and with sales background in logistics are preferred.
- Being conscientious, responsible, confident, disciplined, team player and independent.
- Outstanding in organizational, negotiation and time management skills.
- Computer literacy; basic knowledge of Microsoft Offices, e-mail correspondence, internet browser, etc.
- Able to communicate and write in English, Bahasa Malaysia and Mandarin. Good grasp and high proficiency in English is preferred.
- Able to travel when required and in a short time frame.
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